These responsibilities are taken from the club by-laws or in some other way have gravitated toward these positions. As we expand the board, the intent is to distribute these tasks over a broader number of positions, so each one is less time consuming.
Review and approve board meeting minutes for distribution to league
Sign contracts
Represent club for allocations of community field space
Solicit community organizations for funding, assistance, and cooperation
Coordinate activities among staff and other Board members
Communicate with the community regarding the club programs
Represent the club at RDYSL and NYSWYSA meetings
Serve as a point of contact for RDYSL and NYSWYSA and distribute correspondence received from both organizations
Non-Voting Administrator
Is hired and salaried by the Board of Directors
Attends and keeps minutes of all Board Meetings
Attends upon negotiated request all general club meetings and keeps minutes
Transcripts and distributes minutes one week prior to each Board Meeting
Posts approved minutes on the website
Coordinates all notices to coaches and players
Distributes letters to coaches, players and parents
Maintains the clubs contact list
Serves as co-webmaster
Coordinate uniform and equipment supply orders for the travel program
Assist with uniform and supply orders for the recreation program
Submit requests of school gym time with the appropriate school officers – follow-up on allocation, and communicate results
Submit requests of Town Field use time with appropriate Town officers -follow-up on allocation, and communicate results
Director of Communications
Maintain and keep current the club’s Bylaws
Incorporate changes in RDYSL rules into the club’s Rules and Regulation Document
Maintain and update the club’s Rules and Regulation Document from meeting minutes
Maintain book of records
Maintain the club annual calendar
Serve as co-webmaster
Facilitate any and all communication with any entity as requested by the Board of Directors
Director of Finance/Treasurer
Keep full and accurate accounts of receipts and disbursements
Deposit all moneys, evidences of indebtedness, and other valuable documents into
banks or depositories
Make books and accounts available to any members of the board
Track payments against the budget
Pay invoices
Arrange for an annual independent audit of the financial records
Facilitate creation of program budgets at the beginning of each program year
Director of Boys’ Competitive Programs
Determine availability and interest of players
Recruit new coaches
Coordinate all activities among coaches of boys Select and Travel teams
Coordinate all league-required player documentation and payments
Submit annual budget for competitive programs
Organize try-outs for competitive programs
Approve coaches’ team assignment and roster decisions
Review coaches’ performance and provide feedback
In conjunction with Directors of Player Coaching and Development, advertise and
secure attendance at player and coaching clinics secured specifically for our club
Director of Girls’ Competitive Programs
Determine availability and interest of players
Recruit new coaches and ensure coverage of existing teams
Coordinate all activities among coaches of boys Select and Travel teams
Coordinate all league-required player documentation and payments
Submit annual budget for competitive programs
Organize try-outs for competitive programs
Approve coaches’ team assignment and roster decisions
Review coaches’ performance and provide feedback
In conjunction with Directors of Player Coaching and Development, advertise and
secure attendance at player and coaching clinics secured specifically for our club
Director of Recreation Programs
Determine availability and interest of players
Recruit new coaches and referees
Coordinate all activities among coaches of recreation teams
Submit annual budget for recreation programs
Coordinate special activities, such as Rhinos’ Night and Pictures
Facilitate recreation player registration process
Oversee team selection process
Develop schedule of recreation games
Represent club at NYSWYSA recreation program meetings
Order uniforms for the recreation programs
Registrar
Enter all player and coach data into the club database and NYSWYSA databases
Audit enrollment forms against payments
Ensure proof of birth is obtained for all travel players
Submit payments to club Director of Finance
Track player interest in competitive programs
Track parent interest in assisting in the programs
Facilitate travel registration process
Maintain forms used in registration, updating as necessary
Provide packages to RDYSL registrar required for creation of player passes
Ensure all persons associated with our programs have properly completed the
Risk Management process
Obtain Insurance Certificates as needed from NYSWYSA
Director of Player and Coaching Development
Attend coaches’ meetings to determine coaching and player development needs
Research solutions to coaching and player development
Attend meetings of NYSWYSA related to development
Maintain contacts with area clinics, camps, trainers, etc.
Coordinate annual summer soccer camp sponsored by the club
Arrange training and clinics for the development of players and coaches
Communicate program availability to coaches
Submit annual budget for developmental programs
Obtain training time at turf-based indoor facilities for the club
In conjunction with Directors of Competitive Programs, advertise and secure
attendance at player and coaching clinics secured specifically for our club
Director of Operations
Direct Manager of Supplies and Manager of Fields
Manager of League rented storage facility
Maintain inventory levels of coaching, referee, first aid, and field supplies for travel and recreation programs
Facilitate ordering of new supplies and equipment such as goals, nets, and
other major field related items for travel and recreation programs
Works with non-voting administrator on uniform and supply orders for the travel and recreation programs
Responsible for or organizing others in preparing equipment and distribution of Rec. League equipment at the beginning of their spring season, as well as, installing goals and nets as necessary at fields the club uses.Then responsible for or organizing others to bring Rec. League equipment back in to storage at the end of their fall season and removing goals and nets as necessary from fields the club uses.
Ensure maintenance of league run fields
Maintain document describing the inventory of outdoor fields available
Maintain maps of field locations and driving directions to the fields
Plan and allocate, or work with other Board members to plan and allocate field space to travel teams – including indoor gym time, indoor turf time, outdoor practice time
Plan and allocate, or work with other Board members to plan and the allocation of school gym time with the appropriate school officers – submit request, follow-up on allocation, and communicate results
Work with RDYSL in organizing the club’s travel league game schedule, allocating fields for such and resolving conflicts.
Communicate with owners of fields utilized by the club and ensure issuesthat arise are addressed
Director of Coaching
Work with coordinators to organize try-outs for competitive programs
Organize and run various clinics for coaches and players throughout the year
Attend VFU Board Meetings
Work with RDYSL (as needed) to understand rule changes
Attend or run a practice for each VFU travel team
Provide feedback to the board regarding coaching issues
Assist with new coach selection and approval
Facilitate setting up of coaching license courses for the VFU coaching contingent
Other Possible Jobs for At-Large Board Members
Help on any of the responsibilities enumerated for other board members above
Maintain policies and procedures
Volunteer coordinator
Fundraising coordinator
Create documents and other content for the club web site
Assemble all official club documents – current and historic – digitize any that
require maintenance and determine long term storage options for the material
Benchmark with other clubs on their practices and approaches
Develop survey instruments to gain feedback from club members, summarize,
